Executive Assistant Accra

Position Description:

The incumbent will be responsible for performing a variety of complex administrative duties, give assistance and support the General Manager and his team in the areas of administration, co-ordination with the different Departments and taking a high level of initiative and responsibility in order to assure the maximum efficiency in Management within the directives of the GM.

Roles & Responsabilities:

- Prepare and edit correspondence, communications, presentations and other documents Manage and maintain the General Manager schedule, appointments and arrangements.
- Record, transcribe and distribute minutes of meetings.
- Helps the management team by providing full assistance in day-to-day activities, full secretarial functions, meeting arrangements (agenda points, conference room reservation, restaurants booking, etc).
- Coordinates travel procedures for the Management team with the Office Administrartor: booking flights and making hotel reservations and conference service arrangements; arranging transfers and car rental services; providing visa support and preparing letters of invitation.
- Processing travel information for reporting purposes; preparing and controlling travel expense documents.

Co-ordinate project-based work and liaise with internal staff at all levels Participation to the organization of internal events / conferences and handle all the logistics related to Executive visitors Act as a back up for the Office Admnistrator in case of absence or vacation leave.

Profile:

- Education: University degree in Business Administration / Linguistics
- Experience : Min. 4 years in administrative position
- Languagues & Computer skills: Fluent English, French, Arabic.
- MS Office: Word, Excel, Outlook.